Per Diem Rates
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First Published :Thu Sep 18 12:56:00 GMT 2014
Last Modified :Tue Mar 15 18:54:05 GMT 2016
Last Published :Tue Mar 15 18:54:05 GMT 2016
Calculate your Per Diem Rate; Learn when receipts are needed
Calculate Your Per Diem Rate
M&IE (meals & incidental expenses) per diem rates for the continental United States (CONUS) as well as travel to Alaska, Hawaii and U.S. territories and possessions (OCONUS) are established by the Department of Defense and are available at the following link: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm. After identifying the state in the dropdown, click the 'include all cities' button then the calculate button. In the results, select the city being visited and sum the columns of "Local Meals" and "Incidentals" to obtain your per diem rate. NOTE: Per Diem reimbursement at Tufts does not include lodging. Please read the section below pertaining to First/Last Travel dates.
Per diem rates for travel outside the continental United States are set by the State Department. Specific rates and information can be found at the following link: http://aoprals.state.gov/web920/per_diem.asp. Enter the country and locate the city's "M & IE" rate in column #6. Please note that foreign rates are seasonal; pay attention to the travel dates. Please read the section below pertaining to First/Last Travel dates.
If you are using e-Expense to complete your report you can use the per diem wizard to populate the amounts. There is no need to go to the above sites unless you are seeking the rate information prior to travel.
First and Last Travel Dates
Per the U.S. General Services Administration, per diem rates are reduced to 75% of the listed amounts on the departure and return dates. Please remember to account for this when calculating the traveler’s reimbursement.
Per Diem Need to Know
Per Diem travel on Sponsored Grants is allowed unless the terms & conditions of the award state otherwise.
Travel reimbursement at Tufts can take two forms:
The Corporate Card cannot be used to pay for Meals & Incidentals when taking per diem allowances
- Reimbursement for actual costs incurred via original receipts
- Per Diem for meal and incidental expenses (M&IE)
The following table provides information about what receipts are/are not needed M&IE for Per Diem Reimbursement
Summary: When Receipts are Needed for Meals and Incidental Expenses with Per Diem
|Type of Expense||Receipt Needed?|
|Transportation (taxi/limo, bus, etc.)||Yes|
|Laundry||Yes, unless travel is outside the US, then NO.|
|Meals, snacks, coffee, etc.||No|
|Tips to any airport porter, hotel maid, bellhop, etc.||No|
Per Diem Rate, Travel without Receipts