TSS - Per Diem Rates

Per Diem Rates

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First Published  :Thu Sep 18 12:56:00 GMT 2014
Last Modified  :Tue Mar 15 18:54:05 GMT 2016
Last Published  :Tue Mar 15 18:54:05 GMT 2016
Summary :  Calculate your Per Diem Rate; Learn when receipts are needed

Response

Primary Information

    Calculate Your Per Diem Rate

    Domestic Travel

    M&IE (meals & incidental expenses) per diem rates for the continental United States (CONUS) as well as travel to Alaska, Hawaii and U.S. territories and possessions (OCONUS) are established by the Department of Defense and are available at the following link: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm.   After identifying the state in the dropdown, click the 'include all cities' button then the calculate button.  In the results, select the city being visited and sum the columns of "Local Meals" and "Incidentals" to obtain your per diem rate.  NOTE:   Per Diem reimbursement at Tufts does not include lodging.  Please read the section below pertaining to First/Last Travel dates.

    Foreign Travel

    Per diem rates for travel outside the continental United States are set by the State Department. Specific rates and information can be found at the following link: http://aoprals.state.gov/web920/per_diem.asp.   Enter the country and locate the city's "M & IE" rate in column #6.  Please note that foreign rates are seasonal; pay attention to the travel dates.  Please read the section below pertaining to First/Last Travel dates.
    If you are using e-Expense to complete your report you can use the per diem wizard to populate the amounts. There is no need to go to the above sites unless you are seeking the rate information prior to travel.

    First and Last Travel Dates

    Per the U.S. General Services Administration, per diem rates are reduced to 75% of the listed amounts on the departure and return dates. Please remember to account for this when calculating the traveler’s reimbursement.

    Per Diem Need to Know

    Per Diem travel on Sponsored Grants is allowed unless the terms & conditions of the award state otherwise.
     Travel reimbursement at Tufts can take two forms:
    • Reimbursement for actual costs incurred via original receipts
    • Per Diem for meal and incidental expenses (M&IE)
     The Corporate Card cannot be used to pay for Meals & Incidentals when taking per diem allowances
     
    The following table provides information about what receipts are/are not needed M&IE for Per Diem Reimbursement
     
    Summary: When Receipts are Needed for Meals and Incidental Expenses with Per Diem
    Type of ExpenseReceipt Needed?
    HotelYes
    Rental CarYes
    Transportation (taxi/limo, bus, etc.)Yes
    LaundryYes, unless travel is outside the US, then NO.
    Mailing costsNo
    Meals, snacks, coffee, etc.No
    Tips to any airport porter, hotel maid, bellhop, etc.No
     

     

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Keywords

    Per Diem Rate, Travel without Receipts