TSS - Who Processes IDRs, Expense Transfers & Uploads?

Who Processes IDRs, Expense Transfers & Uploads?

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First Published  :Thu Sep 18 17:35:38 GMT 2014
Last Modified  :Mon Oct 16 15:36:48 GMT 2017
Last Published  :Mon Oct 16 15:36:48 GMT 2017
Summary :  Information about Interdepartmental Requisitions and expense transfers

Response

Primary Information

    Interdepartmental Requisitions (IDR’s) are used when a department is purchasing goods or services from another department cost center within the university, such as printing, photography, catering.  IDRs can only be used with the "Transfer" 6xxx numbers because these are transfers of funds within the University. The department that provided the service should send the completed Interdepartmental Requisitions (IDR) to Tufts Support Services (TSS) for processing.  See Contact TSS for address information and to obtain blank IDRs.

    Expense Transfers (also known as Cost Transfers) are used when there needs to be a correction made to a non-salary charge (including revenue) which has already been posted to PeopleSoft financials.  This form should be used for all Grant related revenue and expense transfers and for any transfer for which you are not responsible for both the Debit and Credit Funding Sources (Dept IDs). TSS will  process Expense Transfers, as long as they do not affect grants in any way and do not affect a salary/benefits account number.  Transfers that affect grants are processed by Sponsored Programs Accounting.  Adjustments for salaries and benefits should be handled by Payroll (TSS) for deptids, and Sponsored Programs for grants (via Quarterly Effort Reports).

    TSS also processes journal entries and journal uploads.  Journal entries can be used to move any type of funds and with any account #s as long as there are no Grants involved and as long as you are responsible for both the Debit and Credit Funding Sources (Dept IDs).
    Questions that pertain to using the journal upload process should be directed to TSS, or use the step by step instructions for download (see related information).  Note:  the upload templates do not work when using a MAC.

     

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Keywords

    IDR, interdepartmentals, journal entries, cross department charges, cost centers, cost transfers, expense transfers, Pinnacle, TCU feed, FADining