TSS - Travel Authorization and T-Numbers

Travel Authorization and T-Numbers

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First Published  :Thu Sep 18 18:01:42 GMT 2014
Last Modified  :Thu Aug 24 13:31:46 GMT 2017
Last Published  :Thu Aug 24 13:31:46 GMT 2017
Summary :  information about arranging travel for students and guests

Response

Primary Information

    Travel Authorization

    Prior to traveling, all university travelers must receive the approval of their direct supervisor or individual with financial responsibility. Individual schools/units can determine how this authorization is obtained, that is, they can require a simple verbal approval between the traveler and their supervisor or develop a more formalized process. The university’s on-line travel expense system, e-Expense (See: Obtaining Access to e-Expense), provides the functionality to obtain the travel authorization electronically. Please see the e-Expense user guide for instructions on creating a Travel Request. Individuals who travel without prior approval may be held personally responsible for any expenses they incur.

    T-Numbers

    It is recommended that departments obtain a Travel Authorization Number (T-Number) for all non-employees (Students and Guests) or employees who don't a Travel Card, who travel at Tufts and arrange travel through Tufts Travel Agencies (See: Tufts Travel Agencies, Hotel & Rental Car Contracts). Doing so minimizes the out-of-pocket expenses of the non-employee and provides the university with additional financial oversight.  The university also has local hotel properties (near all three campuses) that will bill Tufts directly further reducing the out-of-pocket costs incurred by the student or guest. 

    Obtain a T-Number

    Complete the Travel Authorization/Advance Form in Excel- Authorization and planning of travel and prepayment.  Send to TSS, attention Travel Department.

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Keywords

    T number, non employee travel, student travel, travel request in e-expense