TSS - Are Receipts Required for Travel and Business Expense Reimbursement?

Are Receipts Required for Travel and Business Expense Reimbursement?

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First Published  :Thu Sep 18 18:05:47 GMT 2014
Last Modified  :Tue Jun 27 13:12:08 GMT 2017
Last Published  :Tue Jun 27 13:12:08 GMT 2017
Summary :  For business and travel expenses, what receipts are required

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Primary Information

    Do I need to keep receipts for travel and business expenses?

    Unless you are using per diems for meals and expenses, receipts are required for any travel and business expense reimbursements (even if purchases were made using the Corporate Card). To decrease the administrative burden, receipts are not required for transactions when the Tufts MasterCard is used and is less than $50 except for the following circumstances:
    -Lodging- receipts are required for any amount
    -Sponsored Programs Requirements- more restrictive rules must be adhered to
    -Alcohol on Sponsored Programs - Expenditures for alcohol on sponsored programs are not allowed. In the absence of an itemized receipt showing that alcohol was not included, a user must attest to the fact that no alcohol was purchased.


    In the event that a cardholder has lost a receipt, a missing receipt affidavit signed by the cardholder and supervisor will be allowed.

    The IRS does not accept credit card transactions as definitive proof of the travel expense. Scanned/imaged copies of original receipts must be obtained and filed with your expense report.  Once the scanned image(s) is viewed and appears legible, paper receipts can be discarded unless the travel affects a grant.  Paper receipts must be kept for grants five years after the end date of the grant being charged. 

    For more information, visit the Tufts Travel Policy statement on Receipts and Per Diem Allowances.

     

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