TSS - Leaves of Absence

Leaves of Absence

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First Published  :Tue Nov 25 23:24:35 GMT 2014
Last Modified  :Wed Apr 26 20:48:26 GMT 2017
Last Published  :Wed Apr 26 20:48:26 GMT 2017
Summary :  Reference for all constituents of Tufts with inquiries about leaves of absence for employees at the University. Audience: All current staff and faculty

Response

Primary Information

    Note: This information applies to staff employees who work more than 17.5 hours only. For faculty, please see the faculty handbook for the faculty member’s school. For post-doc scholars, please see the post-doc handbook.
     
    A leave of absence may be granted for a specified, limited period of time. Depending on the nature of the leave and your employment situation, a leave may be covered under the Family Medical Leave Act (FMLA) or other state or federal statutes governing employee leaves of absence. Some leaves may run concurrently. In some cases, such as leaves covered by the Massachusetts Maternity Leave Act (MMLA), the leave may depend upon successful completion of the probationary period. Examples of leaves include medical, parental, military, and personal leave. For more details, please see the relevant sections below or contact the University’s Leave Specialist. A leave of absence presupposes that you will return to work. Normally under this policy, no leave of absence should exceed twenty-six (26) weeks. Any employee planning a leave of absence should consult with the University’s Leave Specialist to understand how state and federal requirements and University polices apply to his/her planned leave of absence. An employee on a leave of absence from Tufts may not work at another job.
     
    If you are a staff member, you or your manager should contact the Leave of Absence Specialist to discuss the potential need for a leave.  You can call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Benefits-eligible faculty are also entitled to Family and Medical Leave Act options. Paid time off is guided by individual school by-laws. For more information, please contact the Faculty Affairs contact for your school.

    Please visit Time Off and Leaves of Absence on the AccessTufts site and the Employee Handbook for information on the University’s policies regarding leaves of absence.

    Information from
    Time Off and Leaves of Absence on the AccessTufts site:

    Tufts University Job Protection

    Tufts protects the position of staff on authorized leaves of absence. You are eligible for two weeks of job protection for every year of service, with a minimum of 4 weeks and a maximum of 26 weeks. The university cannot guarantee job protection if your leave of absence is longer than your job protection period.

    Faculty should reach out to your school's Faculty Affairs Officer for job protection details unique to your contract, position, and school.

    Family and Medical Leave Act (FMLA)

    The FMLA allows eligible staff to take up to 12 weeks of leave for the following reasons:

    • To care for your own serious health condition.
    • For the birth, adoption, or foster care placement of a child.
    • To care for a spouse, child, or parent who has a serious health condition.
    • You need time off for activities related to the active military deployment of a spouse, child, or parent.
    • For the care of a covered service member with a serious injury or illness.

    To be eligible for this leave, you must have worked for Tufts for at least 12 months and at least 1,250 hours and must have worked at a worksite within 75 miles of a Tufts worksite that employs at least 50 employees.

    Medical Leave

    Employees with a medical condition are eligible to take a medical leave of absence. An approved medical leave will be paid by applying your available sick time. You may also be eligible for Extended Illness Pay.  If you have questions about medical leave, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Parental Leave

    Tufts offers parental leave to eligible staff for the birth, adoption, or fostering of a child. You may take an 8-week or 12-week leave, depending on your length of service at Tufts. All paid leaves must start on the day of your child's birth, adoption, or foster care placement.

    If both parents are employed by Tufts, you are allowed to take a combined parental leave totaling 8 or 12 weeks, depending on your length of university service. As with all parental leaves, both parents' leaves must start on the day of your child's birth or adoption. Parental leaves may not be staggered or broken into parts.

    You may also want to review the Massachusetts Parental Leave Act.  If you have questions about parental leave, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Family Leave

    Employees who need to care for a family member may be able to take a leave of absence to do so. Employees must be eligible for FMLA, which allows up to a 12 week leave and can be taken continuously or intermittently. This type of leave is unpaid, however employees may choose to apply up to 10 days of sick time, or any of their available personal or vacation time.  If you have questions about familly leave, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Reserve Military Duty

    The university will pay the difference between your regular pay and Uniformed Services (USERRA/FMLA) pay for up to two weeks per year.  If you have questions about military leave, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Military Leave

    A leave of absence will be granted to faculty and staff to attend scheduled drills or training or if called to active duty with the U.S. Uniformed Services. This is in accordance with federal law, including the Uniformed Services Employment and Reemployment Rights Act (USERRA), and applicable state law. Advance notice of military service is required, unless military necessity prevents such notice or it is otherwise impossible or unreasonable.

    Military Leave under USERRA will be unpaid, except for military reserves two weeks a year, as detailed above. For all other military leaves, you may use any available paid vacation, personal, or sick days during the absence. Your accrual of benefits, such as vacation, personal days, sick leave, or holiday benefits will stop during the leave and will start again when you return to active employment.  If you have questions about military leave or need more information about USERRA's requirements, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Personal Leave

    You may request a personal leave for circumstances that do not fall under other leave categories. Requests for personal leave are considered on a case-by-case basis and must be approved in advance by your supervisor and Human Resources and normally cannot be longer six months. If you have questions about parental leave, please call 617-627-7000, inquire about a leave of absence online, or email leaves@tufts.edu.

    Domestic Violence Leave

    Tufts faculty and staff may take up to 15 days of unpaid leave in a 12-month period to address issues directly related to domestic violence against you or a family member. You may request domestic violence leave through your supervisor or the Leave of Absence Specialist.

    You can use this time to seek medical attention, counseling, victim services or legal assistance, secure housing, participate in the legal process, or attend child custody proceedings or address other issues directly related to abusive behavior against you or your family.

    If you are concerned about your safety at work, please contact the Tufts University Police Department. You can also reach out to the Employee Assistance Program for support.  

    Small Necessities Leave Act (SNLA)

    The SNLA provides eligible Tufts staff with 24 hours of unpaid time off during any 12-month period to:

    • Participate in school activities directly related to the education of your son or daughter, such as parent-teacher conferences or interviewing for a new school.
    • Take your child to routine medical or dental appointments, including checkups or vaccines.
    • Take your elder relative (who is at least 60 years old and related to you by blood or marriage) to routine medical or dental appointments or appointments for other professional services related to the elder's care, such as interviewing at nursing or group homes.

    You should request this time off with your supervisor at least seven days in advance, or as soon as possible. Time taken is unpaid unless you choose to apply accrued vacation, personal, or bonus days or make up the missed time with the permission of your supervisor.

    To be eligible for this leave, you must have worked for Tufts for at least 12 months and at least 1,250 hours and must have worked at a Tufts worksite that employs at least 50 employees.

    Jury Duty

    The university will pay the difference between your regular pay and jury duty pay up to thirty days in accordance with a lawful jury summons.

     


     

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Keywords

    leave of absence, personal leave, family illness, medical leave, illness leave, parental leave, military leave, adoption leave, extended illness pay, small necessities, doctor's notes