TSS - Sick and Family Illness Time

Sick and Family Illness Time

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First Published  :Tue Nov 25 23:26:40 GMT 2014
Last Modified  :Tue Apr 18 04:00:51 GMT 2017
Last Published  :Tue Apr 18 04:00:51 GMT 2017
Summary :  Reference for all constituents of Tufts with inquiries about sick time for employees at the University. Audience: Audience: All employees who are covered by the employee handbook, not by CBA or contract employment (Note: Faculty time off varies by school)


Primary Information

    Note: This information applies to staff employees who work more than 17.5 hours only. For faculty, please see the faculty handbook for the faculty member’s school. For post-doc scholars, please see the post-doc handbook. Student workers are not eligible for paid sick time.
    Following the completion of three (3) months’ trial period, hourly non-exempt employees are eligible for thirteen (13) sick days per year. Every year on the anniversary of your date of hire, thirteen (13) additional days are added to your sick time accumulation but is not applied in the time off system until the first Friday of the month following the anniversary date. Exempt and hourly non-exempt employees are eligible for up to six months (130 days) of sick time; sick time used is replenished based on a rolling calendar year, i.e., one year from the time used.  

    For all employee types, the maximum sick time balance an employee can accumulate is six months (130 days). There will be no accrual if already at the upper limit (910 for semi-monthly; 91 for hourly).  Sick time is prorated for part-time and/or academic year employees based on the hours/months they are normally scheduled to work.
    After an employee has been sick for three (3) consecutive work days, he or she may be required to provide a doctor’s note and be formally placed on a medical leave that may, in some cases, fall under FMLA. The University’s Leave Specialist should be contacted when an employee is out for more than three (3) consecutive work days. Under certain circumstances, a hourly non-exempt or exempt employee may be required to provide a doctor’s note for illnesses of less than three (3) consecutive work days. 

    Sick time can be used for doctor's appointments (although hourly non-exempt staff may not wish to use sick time 
    for a planned absence if trying to earn bonus days).  In order to help employees balance their family responsibilities, Tufts employees may apply up to ten (10) sick days (70 hours) annually from their accrued sick time to care for a relative of an employee. Family days are pro-rated for part time employees.  For the purposes of this policy, a "relative" is defined as a spouse, qualified domestic partner, parent, child, sibling, grandparent, or grandchild of the employee or of the employee's spouse. Relatives also include “step” relationships such as stepchild and stepparent and in-law relationships, such as brother/sister-in-law, and mother/father-in-law.  

    Please visit Time Off and Leaves of Absence on AccessTufts and the Employee Handbook for information.

Related Information



    paid time off, PTO, vacation, accruals, time off, sick, illness, qualified domestic partner