Personnel Action Form (PAF and ePAF)
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First Published :Wed Nov 26 04:01:28 GMT 2014
Last Modified :Mon May 01 15:24:35 GMT 2017
Last Published :Mon May 01 15:24:35 GMT 2017
Reference for new hires who have inquiries on how to complete, submit, or process their personnel action forms (PAFs).
Audience: New Hires (Staff/Faculty, Students, Temporary Employees)
Personnel Action Form (PAF) Processing- See also PAF Pilot Information
Changes occur throughout an employee’s career with the University. There are a variety of Personnel Action Forms (PAFs) available to update faculty and staff employee records and process activity related to initial employment; a change during employment including promotion, transfer, hours change, leave of absence, etc.; and separation from the University.
Please see below for the different processes for staff/faculty, students, and temporary employees.
PAF Process –Staff and Faculty:
The Personnel Action Forms (PAFs) for all staff and faculty follow a similar approval process. These PAFs are usually completed by the department, require approval of a department/supervisor, and may be reviewed by Human Resources or The Budget Center if the impact of the PAF is beyond a specific dollar threshold ($2,500). Tufts Shared Services processes the information for all employee hires, changes, or separations into the PeopleSoft HR system. TSS is your resource if you have questions about this information.
ePAF –Students/Temporary Employees:
Once a student/temporary employee has been selected, the ePAF is used to complete the hiring process and for all future student employment activity. The student/temporary ePAF is an easy to use PeopleSoft application. It gives departments control over their student/temporary employee workforce.
Access to the ePAF requires a completed application form for a PeopleSoft account and password. The Time Entry and ePAF user manual provides system documentation. In addition, TSS provides periodic training for ePAF users. Once an account is created, the user can process students, non-Tufts students, temporary hires, terminations, and everything in between.
Entering information into the ePAF system is easy. If a student is already in PeopleSoft HRMS or the Student Information System, basic information is populated in the ePAF application. For non-Tufts students and temporary employees only a few more fields are required. Department users add information about the job and most transactions are processed overnight. First-time hires are held until supporting paper documents (W-4, Direct Deposit, and I-9) are received; the TSS will then finalize the transaction. Users can view the status of activity to know when information has been “posted” to HRMS. Please note that the ePAF limits future dated hires to 180 days.
See also Unable to Hire as Student/Temp in ePAF for further guidance!
Information about posting student jobs, student pay rates, and other student employment policies can be obtained from the various Student Employment Offices.
Please note that a temporary employee's salary cannot be salaried, and only an hourly rate can be used. If the proposed rate is above threshold, a department can send TSS correspondence with the proposed rate, which if approved can be input as an override in PeopleSoft.
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