TSS - Tuition Remission Program

Tuition Remission Program

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First Published  :Mon Dec 01 19:57:34 GMT 2014
Last Modified  :Tue Apr 18 04:00:51 GMT 2017
Last Published  :Tue Apr 18 04:00:51 GMT 2017
Summary :  Reference for current benefits eligible, employees who have inquiries about the tuition remission program at Tufts. Audience: Benefits Eligible Employees and dependents

Response

Primary Information

    Tuition Remission Program Overview
     
    The Tufts University Tuition Remission Program was developed to assist eligible employees in pursuing Undergraduate or Graduate Level Courses (including courses at the SMFA) offered by Tufts University. This exciting opportunity can be used for career enhancement or a particular academic interest. In addition, eligible dependents may also participate in this program. The goal of the program is to provide educational assistance to benefit eligible employees and their eligible dependents. Costs related to books, supplies, living expenses and fees are not covered under this program.
     
    1. Employee Tuition Remission Benefit: Eligible full time employees are entitled to take up to two (2), undergraduate or graduate/professional level, full-credit courses, tuition-free, per semester. Eligible part time employees are entitled to take one (1) undergraduate or graduate level full-credit course, tuition-free, per semester. Please review the following notes and restrictions:
    • Although the summer semester has two sessions, it is one semester, and the per-semester benefit outlined above includes the summer semester. The Registration Fee for the Summer Session is not included in the Tuition Remission benefit.  Summer online courses are permitted. Summer "Mini-Sessions" are not eligible for Tuition Remission.
    • If a single course is a half-credit (half-semester) course, then it is possible for a full time employee to be approved for three (3) courses (two half-credit courses and one full-credit course) and for a part time employee to be approved for two (2) courses (two half-credit courses).
    • Costs related to books, supplies, living expenses and fees are not covered under this program.
    • If an employee terminates employment while enrolled in a course under the tuition remission program, they may continue the course and receive the tuition remission benefit until the course is completed.
    • Employees are subject to certain restrictions which are defined in detail in the sections entitled “Taxation”, “Restrictions and Requirements”, and “Definitions”.
    • Course auditing is only allowed during the summer.
     
    1. Spouse or Qualified Domestic Partner Tuition Remission Benefit: The spouse or qualified domestic partner of an eligible (Full or Part Time) employee is entitled to take one (1) undergraduate or graduate level full-credit course per semester. Please review the following notes and restrictions:
    • Although the summer semester has two sessions, it is one semester, and the per-semester benefit outlined above includes the summer semester. The Registration Fee for the Summer Session is not included in the Tuition Remission benefit. Summer online courses are permitted. Summer "Mini-Sessions" are not eligible for Tuition Remission.
    • If a single course is a half-credit (half-semester) course, then it is possible for a full time employee to be approved for three (3) courses (two half-credit courses and one full-credit course) and for a part time employee to be approved for two (2) courses (two half-credit courses).
    • Costs related to books, supplies, living expenses and fees are not covered under this program.
    • If an employee terminates employment or dies while an eligible dependent is enrolled in a course under the tuition remission program, the eligible dependent may continue the course and receive the tuition remission benefit until the course is completed.
    • Employees are subject to certain restrictions which are defined in detail in the sections entitled “Taxation”, “Restrictions and Requirements”, and “Definitions”.
     
    C.Dependent Child Tuition Remission Benefit: A dependent child(ren) is entitled to receive tuition remission for up to four (4) years of undergraduate study (no graduate) under this program. The child(ren) must be formally admitted to an undergraduate program offered by Tufts University, limited to one bachelor’s degree only. This excludes extra tuition incurred because of dual bachelor’s degree pro-grams or 5 year bachelor’s / master’s programs. In the case of a candidate with special learning disabilities or needs who is accepted to and participating under the R.E.A.L. program the four-year period of study may be extended as consistent with an approved graduation plan. 
     
    • A dependent child(ren) who has not been formally admitted to Tufts University may take up to two (2), undergraduate level courses, tuition-free, in a non-degree status during the summer semester only. Although the summer semester has two sessions, it is one semester. The Registration Fee for the Summer Session is not included in the Tuition Remission benefit.  Online summer courses are permitted. Summer "Mini-Sessions" are not eligible for Tuition Remission.
    • If an eligible employee dies while a dependent child is enrolled in the Tufts University remission benefit, the dependent child will continue to receive benefits for up to four (4) years of under-graduate study, limited to one bachelor’s degree only.
     
     
    Eligibility-
    Questions about eligibility can be directed to TSS. 
     
    Employees who have been continuously employed as a benefits eligible employee for at least three months as of the first day of the semester applied for, and are in one of the following eligible employee classifications are eligible to receive benefits under the Tuition Remission Program:
     
    • Exempt, Salaried Non-Exempt or Hourly Non-Exempt Employees regularly scheduled to work 17.5 hours or more a week.
    • Faculty Member with at least a half time, two-semester appointment. (Half time generally means a regularly scheduled teaching load of at least three courses per academic year.)
     
    Post-Doctoral employees are not eligible for the Tuition Remission Program.
     
    Dependent Eligibility
     
    • Spouses and Qualified Domestic Partners: This benefit is available to spouses and qualified domestic partners of full and part time benefits eligible employees who meet the above eligibility criteria.
    • Dependent Children: The Tuition Remission Benefit is available to dependent children of full time, active, regular benefits-eligible employees, and the dependent children of the employee’s spouse/qualified domestic partner, who have been employed for at least five (5) consecutive years as full time benefits-eligible employees as of the first day of the semester applied for.  Note-dependent does not need to wait until  the employee has fulfilled the 5 year requirement to apply/attend Tufts, but the benefit will not begin until the date the employee meets the criteria. For example: If the date of full-time benefits eligible hire is 09/01/2014, they would become eligible starting  of fall 2019, as long as there are  no breaks in service. So, if the dependent enrolled in the fall 2017 the employee would pay for 2 years,. and T-Remission would start up fall of 2016.

     
    An employee applying for the first time for Tuition Remission for a dependent child, spouse, or qualified domestic partner must send Proof of Relationship (i.e. copy of birth certificate, marriage certificate, or QDP affidavit) to Tufts Support Services (TSS) directly instead of sending with the Tuition Remission application to Student Services. Send this Proof of Relationship either 
    via: upload at  TSS Online Request,  via mail/campus mail/walk-in (62 R Talbot Avenue, Medford, MA 02155, Attn: Tuition Remission) or fax  to TSS (617-627-7001); email is not encrypted and therefore not advised. 
     
    Employees may take a course or pursue a degree or certificate program at Tufts University. In addition, eligible dependents may participate in this program.
     
    Application Procedures
    • Tuition Remission Benefit Application forms including Application forms with the Tax Exclusion Application : send to Student Services at studentservices@tufts.edu Email submissions will allow us to better track submissions.   Please note that these forms need to be completed EVERY SEMESTER (the tax form is for any employee only).
    • The employee must complete and sign the Application. Employees applying for Tuition Remission for courses they wish to take themselves must have their Supervisor review and sign the Application. (Supervisor signature is not needed on Tuition Remission applications for spouses or dependent children.) The employee should then submit the Application to Student Services, Dowling Hall, and Medford.
    • An employee applying for the first time for Tuition Remission for a dependent child, spouse, or qualified domestic partner must send Proof of Relationship (i.e. copy of birth certificate, marriage certificate, or QDP affidavit) to TSS either via: upload at  TSS Online Request,  via mail/campus mail/walk-in (62 R Talbot Avenue, Medford, MA 02155, Attn: Tuition Remission) or fax  to TSS (617-627-7001); email is not encrypted and therefore not advised
       
    • If the course(s) is job-related, the employee must complete a Tuition Remission Tax Exclusion form and have it signed by their Supervisor. The employee must then forward the Tax Exclusion form, along with a copy of the course description(s) to TSS.
    The Tuition Remission Form must always be submitted to cover the tuition charge on the bill. In some cases other steps are required to register for the course. Please see the Employee Tuition Remission Benefit Application Form for the registration process for each school.  Questions regarding registration or a student bill should be directed to Student Services at 7-2000.
     
    Non-Degree Students Only
    You must obtain instructor’s approval on the first day of class before submitting the form to Student Services. The instructor is certifying that space is available for the employee and that the employee has been accepted into the course(s).
    Notes:
    • Non-Degree Students will not be considered eligible for Tuition Remission Benefits until all appropriate signatures have been obtained and the applicable forms returned to the student services desk.
    • Eligible dependent children who have not been formally admitted to Tufts University may take up to two courses during the summer semester only.
    • Non-Degree Students may pre-register for Summer Session courses only. Fall and Spring sessions are still subject to the guidelines noted above for Non-Degree Students. 

    Questions?

    For questions regarding registration and tuition contact Student Services 617.627.2000

    For questions regarding Tuition Remission eligibility and taxation contact Tufts Support Services 617.627.7000

    Full Plan Guide and details can be found in the Tuition Remission section of Access Tufts

    For information about the 1098-T, click here, or contact Student Services 617.627.2000

     

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Keywords

    Tuition, remission, courses offered by Tufts, educational assistance