Information about posting student jobs, student pay rates, work hours, work study and other student employment policies can be obtained from the Student Employment Office. If a student is awarded College Work Study Program (CWSP) funds, the department pays 25% and the government pays 75% until the upper limit as put forth by the Department of Education has been reached. At that point, it is the department's responsibility to pay 100% of the salary (the department does not need to take action; once the government funds have run out they will automatically be charged to the department) . When the Administrator is hiring the Student in ePAF, he/she must choose the correct Job Code to designate whether it is Work Study (9000) or non Work Study (9001). Once the Job Code is selected during the ePAF hiring process, the corresponding default Earnings Code will populate in Time Entry each week so that the hours are recorded as either Work Study (021- Hourly Student Wages) or Non-Work Study (012- Non-Work Study Wages). If the Job Code needs to be changed later, please contact TSS.Please note that During the academic year students are allowed to work 20 per week. In the summer and winter break students may work up to 40 hours. The Spring work study period ends on May 31; June 1st is the beginning of the Summer work period. Hiring is done by the department through ePAF. The ePAF manual and the New Hire Tip Sheet can be of assistance.
If multiple Departments have hired the same student, they will need to coordinate with one another as to how much Work Study time is being used. If one Department will use Work Study and the other will not, the Department using Work Study will enter 9000 for the Job Code while the one not using Work Study will enter 9001. If both enter 9001, they will be sharing the Work Study benefit until it is exhausted and then both Departments will pay 100%. Also, the Departments are responsible for making sure the student does not exceed the hour maximums allowed for Students working amongst the multiple positions.
NOTE: Effective 7/1/2016 student workers are now paid a minimum wage of $11 per hour. Minimum wage will increase to $12 per hour on January 1, 2019. The Department does not need to take any action, as anyone paid below the minimum wage will automatically be increased. Questions about Work Study, Handshake, or other Student Employment questions can be sent to Student Employment at 617-627-2000 and ask to speak to Christi Conkling. She can speak to students about college work study opportunities, open positions and more. Christi can also assist with questions pertaining to award caps/upper limits.As of August 2018, Student Employment has transitioned the student employment jobs postings (work study and non-work study) from JobX to Handshake, partnering with the Medford Career Center to provide better services for students and staff. If you expect that you will need to post an on-campus student job this fall, please email email@example.com and let them know what Department you’re posting for and your position within the Department. Ideally each Department will have just one or two people with access to post.