TSS - Approvals in e-Expense

Approvals in e-Expense

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First Published  :Mon Mar 30 12:56:07 GMT 2015
Last Modified  :Tue Oct 13 19:27:20 GMT 2015
Last Published  :Tue Oct 13 19:27:20 GMT 2015
Summary :  Information pertaining to final approvers and adhoc approvers in e-Expense.

Response

Primary Information

    The approval structure within e-Expense is built upon a one-to-one relationship between the traveler and their “final approver.”  That final approver is usually the traveler’s immediate supervisor and/or someone with budget and fiscal responsibility.  Occasionally, a traveler is asked to travel where the funding comes from a different department or unit.  In those instances, an “ad-hoc” approver can be inserted into the approval string.  That ad-hoc approver should have budget responsibility over the deptID being charged.  The final approver remains within the approval string and while they do not have authority over the deptID being charged, it is important for them to be aware of what their employee is doing.   

    If you are asking TSS to prepare an expense report, and an ad-hoc approver is required, the individual being reimbursed must insert that individual using the AdHoc Approve button before they approve their report.  If a surrogate or TSS prepares the report on behalf of a traveler, then the individual being reimbursed will be required to approve the expense report before it moves onward to the final approver.

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Keywords

    adhoc, apptricity, approving, routing to approve