TSS - Flexible Spending: EBPA Health Care and Dependent Care

Flexible Spending: EBPA Health Care and Dependent Care

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First Published  :Sun Oct 23 21:44:26 GMT 2016
Last Modified  :Thu Jun 15 14:41:18 GMT 2017
Last Published  :Thu Jun 15 14:41:18 GMT 2017
Summary :  information about the new FSA program with new 2017 vendor

Response

Primary Information

    Note the information here applies to 2017 Benefits administered by EBPA. For information on 2016 Benefits, please see the Knowledge Articles related to Crosby Benefits.

    Health Care and Dependent Care Flexible Spending Accounts (FSAs) allow you to set aside a portion of your pay on a pretax basis to pay for eligible health, dental, vision, child care and adult/elder care expenses. The money you contribute to these plans reduces your taxable income, thereby reducing your overall income tax. Each year, employees must actively enroll in the Health Care and Dependent Care FSAs via eServe during the open enrollment period to participate for the next calendar year.

    2017 IRS maximum limits are as follows:

    Health Care FSA: $2,600/calendar year per employee for health, dental and vision expenses

    Dependent Care FSA: $5,000/calendar year per family for dependent child(ren) (age 13 or younger) or adult/elder daycare expenses

    Once enrolled in a Health Care and/or Dependent Care FSA Account for the 2017 calendar year, you will receive a debit care from our new vendor, EBPA, and information on how to create an online account. This benefits debit card can be used for eligible expenses for the Health Care FSA and Dependent Care FSA, (and Commuter Benefit for Transit/Parking if that is something you elected).
    Healthcare FSA
    funds are front loaded onto the card in full
    Dependent Care funds are added to the card as they are accrued; costs exceeding the balance on the card must be paid for out of pocket and a claim will need to be submitted

    IMPORTANT NOTES!

    ? Per IRS Rules, the FSA follows the “use it or lose it” rule, with the exception of the $500 rollover amount described below for health care expenses (not for Dependent Care). Be cautious when selecting annual contribution amounts for health care and/or dependent care expenses.  IRS guidelines permit employees to carry over up to $500 of unused contributions from your Health Care FSA to the following plan year (if funds are not used in that next calendar year either, the $500 can be carried to the subsequent year). The amount carried over will not count against the $2,550 limit for the following year. The unused amounts that are carried over into the next plan year must be used to pay for or reimburse eligible health care expenses. Unused amounts over $500 for FSA (and all unused Dependent Care FSA amounts) are forfeited under the “use it or lose it” rule described above.

    The IRS allows employees additional time after the calendar year ends (up to April 30th) to submit claim reimbursement requests for eligible expenses incurred during the prior calendar year (for both FSA and Dependent Care FSA). This is referred to as "run out" as opposed to rollover.

    SPECIAL NOTE FOR TRANSITION FROM CROSBY TO EBPA FOR 2016-2017

    •   Crosby Benefits will administer all 2016 Health FSA and Dependent Care FSA claims up until the run out period is over – April 30, 2017 (Crosby cards will not work after 12/31/2016 so these claims can be submitted manually or online: You may submit claims via Crosby’s website at www.mycrosbybenefits.com, by fax at 978-367-9626, by USPS at PO Box 25172, Lehigh Valley, PA, 18002-5172 or if you have questions about your claims, you may call 1-866-918-9711.)
    •  EBPA will administer all Health FSA and Dependent Care FSA claims effective January 1, 2017
    • Crosby will transmit to EBPA any eligible FSA (not Dependent Care FSA) carryover funds from 2016 up to $500 as of  April 30, 2017 regardless of whether you have signed up for 2017 FSA.
    • EBPA will load your Benefits Card with eligible carryover funds by May 30, 2017. New in 2017, EBPA will also load Benefits Card with Dependent Care funds (note that FSA funds are loaded upfront/all at once, but Dependent Care funds are accrued and if the cost exceeds what is accrued on the card, you must pay and submit a claim). Or if you are not enrolling in EBPA for 2017, EBPA will send you a Debit Card anyway with your carryover funds from Crosby.
    Registering on the EBPA website:
    Please go to www.ebpabenefits.com and click "Sign In" under "Member Access." Then enter "Tufts" for the "Employer Name." On the next page click "Flexible Spending Accounts." Then on the next page select "New User" to register. Here, for the Employee ID, make sure to use your Social Security Number. On the dropdown for "Registration ID", you either choose "Employer ID" and enter CBA10803 or choose "Card Number" and enter the number from the front of your EBPA Debit Card.

    Eligibility-If you do not enroll within 31 days of the date you are first eligible, you will not be able to enroll until the next annual open enrollment, unless you experience a Qualified Status Change. See Change in Benefits Election after Change in Life Status (Qualified Status Changes. *Note If your share of the cost of Health, Dental, or Vision coverage, or daycare provider cost under the Dependent Care Flexible Spending Account, significantly increases or coverage is significantly curtailed, you may change your current election and elect similar coverage offered by the University for the balance of the plan year. Cost increases imposed by a daycare provider who is your relative are not considered significant and your Dependent Care Flexible Spending Account election cannot be changed for the balance of the plan year on account of such expense. 

     All active, regular employees at the University are eligible, provided that you are an exempt or non-exempt employee regularly scheduled to work 17.5 hours or more a week, with a minimum 90 days employment period. 
    or faculty member with at least a half time (as determined by the academic department), two- semester appointment
    See pages 5-8 of the Summary Plan Description for Benefits Eligible Employees for full Eligibility information for Staff, Faculty, Dependents, and Retirees.

      
    Post-Doc Eligibility:
     
    All post-doc scholars at the University are eligible if they meet the below requirements:
    • Postdoctoral Scholars holding twelve-month appointments may contribute to the Tufts University Health and/or Dependent Care Flexible Spending Account (FSA), however they must have a Social Security Number and pay U.S. taxes in order to take advantage of the FSA programs.

     

Related Information

    Flexible Spending Accounts Information on Access Tufts

    What to complete for an additional membership card

    Please contact Tufts Support Services at 617-627-7000 with any general questions about this program or with any questions regarding payroll deductions. You may also need to contact EBPA at 800-258-7298 (Monday through Friday, 8 a.m. to 6 p.m. EST) or email fsa@ebpabenefits.com ( do not use the TTY# 1-800-855-2880- that is for Text to Phone or Hearing Impaired and will only work from a phone that is TTY enabled). NOTE: EBPA will return voicemails within 24 Hours and voicemail option comes on after 5-6 minutes waiting for an agent.

Information

Keywords

    New FSA program, one card