Commuter Benefits for Transit and/or Parking - 2019 AccessTufts Benefits Information
To participate in the Commuter Benefit Program, you must be a benefits eligible employee (temporary employees are not eligible to enroll). Once you enroll in this benefit you will receive an EBPA benefit debit card and use it to pay for certain commuting costs through pre-tax payroll deductions.
NOTE there are separate TRANSIT and PARKING benefits and each one must be enrolled in separately.
For your convenience, your January 2019 Commuter funds will be available on your EBPA Benefits debit card by December 10, 2018. Please purchase your January 2019 commuter and/or parking passes by December 31, 2018. Please note: Per the MBTA website January 2019 passes will be available for purchase after December 15, 2018.
To be eligible to receive commuter benefits for a particular month, employees must have enrolled by the 4th day (at 11:59 p.m.) of the month prior to the month you want to start receiving benefits. For example, you must enroll by December 4th for January commuter expenses. Funds will be added to the EBPA benefit debit card the 20th of every month for pass purchase for the subsequent month. NOTE: If your hire date (or newly benefit eligible date) is after the 20th of the month, enrollment by the 4th of the next month will be dependent on the completion of your new hire processing.
To enroll, employees will log on to the EBPA website http://www.ebpabenefits.com/ and click Sign in and type Tufts University. Then click "Enroll or Change Your Monthly Parking or Transit Election" and not "Parking and Transit Web Services" (the link for "Parking and Transit Web Services".
Once in "Enroll or Change Your Monthly Parking or Transit Election", choose the amount that you want to contribute (pre and post-tax*) for Parking and/or Transit no later than the 4th of the month to receive benefits for the following month.
*The IRS Pre-Tax maximum for passes purchased in 2019 will be $265 (for passes purchased in 2018 it was $260) so that is the maximum you can enter for Pre-Tax. Any pass that is less than $265 will be entirely Pre-Tax. For example, if your pass costs $244, you would enter $244 for the Pre-Tax and $0 for the Post-Tax. If the pass costs $280, you would enter $265 for the Pre-Tax and $15 for the Post Tax. Employees should enter the actual (full) costs on the EBPA site, as the Subsidy is reflected on the Paycheck and not on the online system.
You will receive an instantaneous email confirmation to the email address you provide during enrollment unless you are a New Hire and EBPA has not yet received the Eligibility File from Tufts, in which case you will receive the confirmation once the weekly file is sent.
Once enrolled, you will receive an EBPA Debit Card and then can use your transit and/or parking benefit in one of two ways. Employees can 1) use the debit card to purchase their eligible transit passes and/or pay for parking expenses for the month. Alternatively, 2) an employee can purchase a transit pass or pay for parking directly out of pocket and then file for reimbursement through EBPA.
Starting in 2018, employees on all campuses are eligible for a subsidy for transit benefits only.
Starting in January 2018, so effective for the February 2018 pass, the subsidy % for all three campuses will be 35%, but with a maximum of $40.00 for Grafton and Medford and a maximum of $50.00 for Boston and Fenway). Employees will purchase the product at full value amount at the MBTA station using their debit card. The subsidy amount will be reflected in payroll deductions. For example:
> For employees paid on a weekly basis, payroll deductions will be taken out of the 3rd paycheck of the month prior to the pass month.
- Employee elects a $100.00 value of a transit pass on the EBPA website ($100.00 Pre-Tax, $0 Post-Tax)
- Employee’s pre-tax payroll deduction amount is $75.00 or $65.00 ($100.00 less $25.00 subsidy for 2017, or less $35.00 for 2018)
- Employee purchases the $100.00 pass directly at a MBTA station using the debit card
> For employees paid on a semi-monthly basis, the deductions will be taken out of the 1st paycheck of the month prior to the pass month.
Note: To enroll in commuter benefit employees do not have to register on the EBPA website. Just click the link on the left side of the page- Enroll or Change Your Monthly Parking or Transit Election" and not "Parking and Transit Web Services". However, it is recommended to register later on once the Debit Card is received in order to set up an online account to access account balances. EBPA will mail out debit cards along with step-by -step instructions to set up an online account. *Note when Registering, the employee will need to enter the Social Security # for the Employee ID and then change the Drop Down next to Registration ID from Employer ID to Card Number (which they will not have until the Debit Card is received in the mail). The Employer ID is CBA10803 if you do not want to use your card number .
The election the employee makes for the Parking and Commuter benefit will stay in effect every month (automatically recurring) until the employee changes or cancels it on the on-line enrollment form which is located on the EBPA website. In order to change, please go to the same screen as for Enrollment, but there is a Tick Box for "Change in Election" or "Cancel Election" at the top of the page.
Please Note: The IRS limits for passes purchased in the 2019 calendar year are as follow (note the limits for passes purchased in 2018 were $260 per month):
- Parking Pre-Tax Limit - $265 per month
- Transit/Vanpool Pre-Tax Limit - $265 per month
These are two separate $265 Benefits/Limits for Parking and Transit (not a combined $265 for each)!
Please contact Tufts Support Services at 617-627-7000 with any general questions about this program or with any questions regarding payroll deductions. You may also need to contact EBPA at 800-258-7298 (Monday through Friday, 8 a.m. to 6 p.m. EST) or email firstname.lastname@example.org ( do not use the TTY# 1-800-855-2880- that is for Text to Phone or Hearing Impaired and will only work from a phone that is TTY enabled). NOTE: EBPA will return voicemails within 24 Hours and voicemail option comes on after 5-6 minutes waiting for an agent.
For information on how to purchase transit products, you may either log on to the MBTA website at http://www.mbta.com/ or call 617-222-3200, Monday - Friday: 6:30 a.m.-6:00 p.m.
Lost, stolen, or damaged CharlieCards can only be replaced if they have already been registered with a MyCharlie account. If you have a MyCharlie account, login and request a replacement card to be mailed to you or call 1-888-844-0355.
Separation from the University:
If you separate from the university, you can continue to submit paper reimbursement requests for expenses that were incurred prior to your termination date. When you leave the university, your contributions to the Parking & Transit Program will be discontinued. Your EBPA Benefits Card will be cancelled immediately upon your termination of employment. You may not use the EBPA Benefits Card after your employment with the university terminates.
Please note: If you leave the university and do not cancel your enrollment with EBPA prior to the 4th of the month, funds will still be withdrawn from your paycheck for the subsequent month and there are no refunds. If this occurs and you have funds on your EBPA card prior to your termination date, you may purchase an MBTA pass such as a Charlie Card. However, your EBPA debit card will be deactivated on your date of separation.