TSS - Reduction in Work Hours

Reduction in Work Hours

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First Published  :Wed Jul 06 00:30:51 GMT 2016
Last Modified  :Wed Feb 27 18:52:33 GMT 2019
Last Published  :Wed Feb 27 18:52:33 GMT 2019
Summary :  Reference for benefit eligible employees who have inquiries about what happens to their benefits if their hours are reduced from full time to a minimum of 17.5 hours or to a schedule that falls below 17.5 hours a week.

Response

Primary Information

    Active, regular employees are considered "Benefits Eligible" if they are one of the following:
    • an exempt or non-exempt employee regularly scheduled to work 17.5 hours or more a week, with a minimum 90 days employment period; or
    • a faculty member with at least a half time (as determined by the academic department), two semester appointment ;or
    • a party to a job share contract (a job share contract is any contractual arrangement under which two employees, who each normally work at least 17.5 hours a week, fulfill the responsibilities of one job in accordance with the university's job sharing policy and all personnel policies and  procedures then in effect.
    If an employee reduces their hours, their benefits may be affected.  The table below details the benefits based on the number of hours worked per week.
    Part Time Benefits 17.5 or +
    Health, Dental, Vision & Metlaw same as full time premiums
    Life insurance and LTD same rate but amount of insurance is prorated.
    401(a) and 403(b) participation same but now 401(a) % is based on reduced salary
    FSAs remain at chosen level. No decrease permitted for health FSA but if the part-time status decreases need for child care, then dependent care FSA can be reduced.
    One course may be taken under Tuition Remission program
    Part-time staff no longer eligible for tuition reimbursement plan.
    Vacation, personal, holidays and illness days are prorated
    Prior accumulation of vacation and sick time will remain at same rate – nothing taken away – but future accrual prorated.
    EAP and Commuter Benefits remain unchanged.
     
    Part Time Benefits <17.5
    Participation in the Health, Dental and Vision Plans ends at 11:59pm effective the date your schedule changes.
    If enrolled, you may incur expenses for reimbursement from your Health Care and/or Dependent Care FSA accounts effective the date your schedule changes.
    If enrolled, you and any dependents are eligible to continue your participation in the Health, Dental, Vision and Flexible Spending Accounts under COBRA.
    EBPA will send a COBRA notice.
    You are no longer eligible for vacation.  Any accumulated vacation time will be paid out to you, effective the date you are no longer eligible for benefits.
    If eligible, the university will continue to make a contribution to the 401(a) basic retirement plan through the end of the calendar year.  Please note that you must have three years of service with Tufts University in order to be 100% vested in the 401(a) retirement plan.
    You are not eligible to continue your participation in the commuter benefit program.

    For more vacation information, see the Employee Handbook for accrual rates.

Related Information

Information

Keywords

    Reduction in hours, COBRA, benefits eligible, non-benefits eligible, change in hours, change to part time