Detailed instructions on how to make corrections to time off entries already made, whether exempt or non-exempt.
Corrections-to-Time-Off-Entries
fixing time entry, time off, mistakes entering time, timekeep
Response
Corrections to Time Off Entries
The Department Administrator with access to Timekeep (PeopleSoft HRMS Application) is able to make corrections to Time Off entries as long as they do not affect pay. For example, this can be used if you have entered Regular Hours and need to change to Vacation or if you have entered Personal instead of Vacation. The method depends on whether the employee is Exempt or Non-Exempt.
Exempt: Changes can be made at any time for previous pay periods as long as it is the same Fiscal Year. However, note that the policy is that if time is submitted very late (more than 1 month) the accrual adjustment only goes back 1 month. Employees and Timekeeps should submit Vacation time off in a timely manner so that the employee does not lose out on accruals. The options to make changes to are Personal, Vacation, Illness, Family Illness. You only need to have the Employee Name, the dates you need to make changes to, and the type of change. The change is made under the button for Record Time and the entry will be visible right away under Review Time and Review Balance
To Record Time Off: Log on to eServe-Workforce Portal Select "Time Management" Select "Time Off Tracking" Select "Enter Time Off for an Employee" Select or Search for the Employee Click "Record Time" Choose the Correct Time Off Type from the list Enter the Start Date, End Date, and # of Hours then click Record Time Then click Submit Time
To Delete Time Off: Log on to eServe-Workforce Portal Select "Time Management" Select "Time Off Tracking" Select "enter Time Off for an Employee" Select or Search for the Employee Click "Review Time" Delete the Desired Row Then Click "Save Changes" Confirm Time Off was Deleted by Reviewing Balance
Non-Exempt Employees (including Salaried Non-Exempt) Changes can only be made when a payroll is open (usually Thursday afternoon through Tuesday at 3pm). You can edit any previous pay periods but the change in the balances will not be effective until the payroll is run. You must enter the Empl ID, Earnings Code to Subtract, Earnings Code to Add, Number of Hours, and which past Pay Period the change affects. The options to make changes to are Personal, Vacation, Illness, Family Illness.
Log on to eServe-Workforce Portal Select "Time Management" Select "Time Off Adjustments" Enter the timekeep number Select the most recent pay week. (timekeep must not have been submitted yet) Select Labor Adjustments on left side of screen Enter employee ID, time entry earning codes (earnings code to subtract is the code originally input and the earnings code to add is the new, correct one), hours to be adjusted, and the adjustment date using the pay period end date. Remember to select save at the bottom The adjustment will be swept when the weekly payroll runs
