ePAF for Students/Temps

Once a student/temporary worker has been selected, the ePAF is used to complete the hiring process and for all future student employment activity including Pay Rate Changes, Labor Distribution, and Terminations. 
 
Access to the ePAF requires a completed application form for a PeopleSoft account and password. The Time Entry and ePAF user manual provides system documentation. In addition, TSS provides periodic training for ePAF users. Once an account is created, the user can process students, non-Tufts students, temporary hires, terminations, and everything in between.
 
Entering information into the ePAF system is easy. If a student is already in PeopleSoft HRMS or the Student Information System, basic information is populated in the ePAF application. For non-Tufts students and temporary workers that basic information must be entered. All New hires and certain rehires are held until a "Pre-provisioning" process and supporting paper documents (W-4, Direct Deposit, and I-9) are received; the TSS will then finalize the transaction. Please see What is Pre-Provisioning and I-9 Employment Verification Process for more information.
Users can view the status of activity to know when information has been “posted” to HRMS.  Please note that the ePAF limits future dated hires to 180 days.
See also Unable to Hire as Student/Temp in ePAF for further guidance!
 
Student Workers:
Information about posting student jobs, student pay rates, and other student employment policies can be obtained from the various Student Employment Offices.
If an Hourly Student has not been paid in 5 months, the system will Auto Term him/her and you will need to re-enter an ePAF if the Student begins working again.
 
Temporary Workers:
Please note that a temporary worker's salary cannot be salaried, and only an hourly rate can be used.  If the proposed rate is above threshold, a department can send TSS correspondence with the proposed rate, which if approved can be input as an override in PeopleSoft. 
 

ePAF Student Worksheet- to be used within the Department only (not submitted to TSS) if you do not have access to ePAF but want to provide details to someone else in your Department to enter the ePAF on your behalf! OR some departments ask the Student to complete this ePAF worksheet so that the person entering the ePAF has all of the required details to hire the Student.

 
ePAF Temporary Employee Worksheet-to be used within the Department only (not submitted to TSS) if you do not have access to ePAF but want to provide details to someone else in your Department to enter the ePAF on your behalf! OR some departments ask the Temp to complete this ePAF worksheet so that the person entering the ePAF has all of the required details to hire the Temp.

The Time Entry and ePAF user manual  reflects Updates to ePAF - 12/08/2016. And again on 4/13/2017.  And again 8/10/2017.