TSS - ePAF for Students/Temps

ePAF for Students/Temps

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First Published  :Wed Jul 12 14:54:23 GMT 2017
Last Modified  :Wed Sep 13 13:34:44 GMT 2017
Last Published  :Wed Sep 13 13:34:44 GMT 2017
Summary :  Explains how ePAF is used for Students/Temps

Response

Primary Information

    Once a student/temporary employee has been selected, the ePAF is used to complete the hiring process and for all future student employment activity including Pay Rate Changes, Labor Distribution, and Terminations. 
     
    Access to the ePAF requires a completed 
    application form for a PeopleSoft account and password. The Time Entry and ePAF user manual provides system documentation. In addition, TSS provides periodic training for ePAF users. Once an account is created, the user can process students, non-Tufts students, temporary hires, terminations, and everything in between.
     
    Entering information into the ePAF system is easy. If a student is already in PeopleSoft HRMS or the Student Information System, basic information is populated in the ePAF application. For non-Tufts students and temporary employees only a few more fields are required. Department users add information about the job and most transactions are processed overnight. First-time hires are held until supporting paper documents (W-4, Direct Deposit, and I-9) are received; the TSS will then finalize the transaction. Users can view the status of activity to know when information has been “posted” to HRMS.  Please note that the ePAF limits future dated hires to 180 days.

    See also Unable to Hire as Student/Temp in ePAF for further guidance!
     
    Student Employees:
    Information about posting student jobs, student pay rates, and other student employment policies can be obtained from the various Student Employment Offices.
     
    Temporary Employees:
    Please note that a temporary employee's salary cannot be salaried, and only an hourly rate can be used.  If the proposed rate is above threshold, a department can send TSS correspondence with the proposed rate, which if approved can be input as an override in PeopleSoft. 

Related Information

    ePAF Student Worksheet- to be used within the Department only (not submitted to TSS) if you do not have access to ePAF but want to provide details to someone else in your Department to enter the ePAF on your behalf! OR some departments ask the Student to complete this ePAF worksheet so that the person entering the ePAF has all of the required details to hire the Student.

     
    ePAF Temporary Employee Worksheet-
    to be used within the Department only (not submitted to TSS) if you do not have access to ePAF but want to provide details to someone else in your Department to enter the ePAF on your behalf! OR some departments ask the Temp to complete this ePAF worksheet so that the person entering the ePAF has all of the required details to hire the Temp.

    The Time Entry and ePAF user manual  reflects Updates to ePAF - 12/08/2016. And again on 4/13/2017.  And again 8/10/2017.

Information

Keywords

    ePAF, New hire processing, new hire, PAF, personnel action form, change, separation, student worksheet, temporary employee worksheet, PeopleSoft HRMS account application, obtaining copies of PAFs, Students, Temps, Non-Tufts Students