TSS - Local Mileage Reimbursement Rate and How it is Calculated

Local Mileage Reimbursement Rate and How it is Calculated

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First Published  :Thu Sep 18 13:01:41 GMT 2014
Last Modified  :Fri Feb 05 20:57:23 GMT 2021
Last Published  :Fri Feb 05 20:57:23 GMT 2021
Summary : 


Primary Information

    Current Mileage Information

    Mileage expense incurred for use of personal auto while on university business, i.e., intercampus travel, will be reimbursed at the allowable federal rate as per IRS regulations.  Travel on non-business days, such as weekends and holidays, is fully eligible for mileage reimbursement.   Mileage is typically calculated from the point of the office, or a net of the total miles driven less the normal round trip daily commute to work for that day.  Mileage costs that total less than $50 can be reimbursed via petty cash slip redeemed at the Bursar’s window (or TSS office in Grafton) or by entering an expense report on e-Expense.  Those that exceed $50 must be submitted via e-Expense.

    The current mileage reimbursement rate for business in 2021 is 56 cents. (in 2020 it was 57.5 cents per mile and in 2019 it was 58 cents per mile). 

    The rate is determined based on pronouncements from the Internal Revenue Service and the Treasury Department. The rate is intended to cover the cost of operating a personal vehicle for business purposes, and as such, is formulated to take into account the estimated price of gas, automobile insurance and wear-and-tear.

    The standard mileage rates for the use of a car/van/truck is 17 cents per mile driven for medical or moving purposes.  For 2019 it was 20 cents and For 2018 it was 18 cents. 
    The standard mileage rates for driving in service of charitable organizations is 14 cents per mile. 

    When using a Tufts owned or rental vehicle the above rates do not apply.  You must purchase gas and submit receipts for reimbursement.


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    Mileage, rate, reimbursement, personal vehicle