TSS - Who Processes IDRs, Expense Transfers & Uploads?

Who Processes IDRs, Expense Transfers & Uploads?

Rate this Article (Average Rating: 0) Show Properties
First Published  :Thu Sep 18 17:35:38 GMT 2014
Last Modified  :Fri Oct 23 17:52:46 GMT 2020
Last Published  :Fri Oct 23 17:52:46 GMT 2020
Summary :  Information about Interdepartmental Requisitions and expense transfers


Primary Information

    Interdepartmental Requisitions (IDR’s) are used when a department is purchasing goods or services from another department cost center within the university, such as printing, photography, catering.  IDRs can only be used with the "Transfer" 6xxx numbers because these are transfers of funds within the University. The department that provided the service should send the completed Interdepartmental Requisitions (IDR) to Tufts Support Services (TSS) for processing.  See Contact TSS for address information and to obtain blank IDRs.

    Expense Transfers (also known as Cost Transfers) are used when there needs to be a correction made to a non-salary charge (including revenue) which has already been posted to PeopleSoft financials.  When completing the expense transfer, the net of the lines of entry should equal zero (debits and credits net zero regardless of lines of transactions).  TSS will process Expense Transfers, as long as they do not affect grants in any way and do not affect a salary/benefits account number.  Transfers that affect grants are processed by Post-Award/OVPR (formerly SPA).  Adjustments for salaries and benefits should be handled by Payroll (TSS) for deptids, and Post-Award/OVPR for grants (via Quarterly Effort Reports).

    TSS also processes Journal Entries and Journal Uploads  Journal entries can be used to move any type of funds and with any account #s* as long as there are no Grants involved and as long as you are responsible for both the Debit and Credit Funding Sources (Dept IDs). Questions that pertain to using the journal upload process should be directed to TSS, or use the Step by Step instructions for Upload (see related information).  Note:  the upload templates do not work when using a MAC.

    *Except the following account #s which require special approval: 
    X000, XX00 
    2370, 2371
    Also, the Uxxxx Dept IDs are only to be used by Central Accounting, as "holding" Dept IDs until other transactions are completed/allotted appropriately to correcting Dept IDs.  

Related Information

    Expense Transfer Form

    Journal Entry Form

    IDRs are not available online, but only by contacting TSS

    Step by Step Instructions for Upload for the constituent

    PeopleSoft Financials Security application - to be completed and returned to TSS if user is not currently a PeopleSoft user but needs to be set up for Journal Uploads. Note in order to have access to PeopleSoft, you must be Staff, Employee, or Person of Interest.

    Month End Schedule- got to http://sites.tufts.edu/portal2/ and click Month-End Schedule 



    IDR, interdepartmentals, journal entries, cross department charges, cost centers, cost transfers, expense transfers, Pinnacle, TCU feed, FADining,projects