Interdepartmental Requisitions (IDR’s) are used when a department is purchasing goods or services from another department cost center within the university, such as printing, photography, catering. IDRs can only be used with the "Transfer" 6xxx numbers because these are transfers of funds within the University. The department that provided the service should send the completed Interdepartmental Requisitions (IDR) to Tufts Support Services (TSS) for processing. See Contact TSS for address information and to obtain blank IDRs.
Expense Transfers (also known as Cost Transfers) are used when there needs to be a correction made to a non-salary charge (including revenue) which has already been posted to PeopleSoft financials. When completing the expense transfer, the net of the lines of entry should equal zero (debits and credits net zero regardless of lines of transactions). TSS will process Expense Transfers, as long as they do not affect grants in any way and do not affect a salary/benefits account number. Transfers that affect grants are processed by Post-Award/OVPR (formerly SPA). Adjustments for salaries and benefits should be handled by Payroll (TSS) for deptids, and Post-Award/OVPR for grants (via Quarterly Effort Reports).
TSS also processes Journal Entries and Journal Uploads Journal entries can be used to move any type of funds and with any account #s* as long as there are no Grants involved and as long as you are responsible for both the Debit and Credit Funding Sources (Dept IDs). Questions that pertain to using the journal upload process should be directed to TSS, or use the Step by Step instructions for Upload (see related information). Note: the upload templates do not work when using a MAC.
*Except the following account #s which require special approval:
Also, the Uxxxx Dept IDs are only to be used by Central Accounting, as "holding" Dept IDs until other transactions are completed/allotted appropriately to correcting Dept IDs.