Prior to traveling, all university travelers must receive the approval of their direct supervisor or individual with financial responsibility. Individual schools/units can determine how this authorization is obtained, that is, they can require a simple verbal approval between the traveler and their supervisor or develop a more formalized process. The university’s on-line travel expense system, e-Expense (See: Obtaining Access to e-Expense), provides the functionality to obtain the travel authorization electronically. Please see the e-Expense user guide for instructions on creating a Travel Request. Individuals who travel without prior approval may be held personally responsible for any expenses they incur.
It is recommended that departments obtain a Travel Authorization Number (T-Number) for all non-employees (Students and Guests) or employees who don't a Travel Card, who travel at Tufts and arrange travel through Tufts Travel Agencies (See: Tufts Travel Agencies, Hotel & Rental Car Contracts). Doing so minimizes the out-of-pocket expenses of the non-employee and provides the university with additional financial oversight. The university also has local hotel properties (near all three campuses) that will bill Tufts directly further reducing the out-of-pocket costs incurred by the student or guest. To obtain a T-Number for direct billing, please send an email to email@example.com.