TSS - FLSA or Exempt/Non-Exempt

FLSA or Exempt/Non-Exempt

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First Published  :Tue Nov 25 21:34:54 GMT 2014
Last Modified  :Mon Feb 03 14:03:45 GMT 2020
Last Published  :Mon Feb 03 14:03:45 GMT 2020
Summary :  Reference for all employees who have inquiries about FLSA, or the Fair Labor Standards Act, and their status as either Exempt or Non-Exempt employees. Audience: Managers, Supervisors, Employees


Primary Information

    We have three classifications of employees: 
    1.  Hourly employees: paid for hours worked plus hours beyond their normal schedule as approved by the supervisor.  These employees are non-exempt typically designated on the basis of the duties they perform and are paid on an hourly basis.
    2.  Salaried Non-Exempt:  Hold same benefits as exempt but are required to submit hours worked.  They are paid for hours worked plus hours beyond their normal schedule as approved by the supervisor.  They are eligible for overtime.  These are employees who satisfy the duties tests for exemption from the FLSA but who are designated non-exempt on the basis of the FLSA minimum salary threshold and are paid on a weekly basis.
    3.  Salaried - work as many hours as it takes to get the job done and are not eligible for overtime.

    For Hourly and Salaried Non-Exempt employees enter time weekly through Time Entry. Hourly employees must have time entered to be paid while Salaried Non-Exempt hours can default to their standard hours if nothing is different for that week.
    For Salaried employees enter time off through Time Off Tracking.

    Time Entry- Full Instructions on entering Time for Salaried Non-Exempt

    Time Entry- Highlights
    • For Salaried Non-Exempt (SNE) employees, the “OK to Pay” box defaults to checked.
    • Time keeper compares standard hours in the system to what is on the time sheet that was submitted and makes adjustments if needed.
    • Overtime 1.5 for hours worked for SNE is based on 40 hours of regular pay. Vacation, sick, and personal time are not included in the OT hours calculation.
    • If time keeper uses an overtime code and the employee has less than 40 hours in the system, a warning message will pop up.
     For more information on the difference between exempt and non-exempt employees, please see the Employee Handbook.
    Contact your 
    HR Business Partner if you have additional questions about FLSA regulation.

    In order to change a Staff member's status from exempt to non-exempt, after consulting with your HRBP, you must contact TSS. This is not a change that can be made through the Workforce Portal. To change a Student's status, the original job must be Termed in ePAF and the new job can then be entered in ePAF.

Related Information

    Link to US Department of Labor website: http://www.dol.gov/whd/flsa/

     Employee Handbook




    FLSA, Fair Labor Standards Act, exempt, non-exempt, salaried, non-salaried, hourly, bi-monthly, semi-monthly, overtime pay for non-exempt travel