TSS - Sick and Family Illness Time

Sick and Family Illness Time

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First Published  :Tue Nov 25 23:26:40 GMT 2014
Last Modified  :Fri Jan 08 15:09:39 GMT 2021
Last Published  :Fri Jan 08 15:09:39 GMT 2021
Summary :  Reference for all constituents of Tufts with inquiries about sick time for employees at the University. Audience: Audience: All employees who are covered by the employee handbook, not by CBA or contract employment (Note: Faculty time off varies by school)


Primary Information

    Note: This information applies to staff employees who work more than 17.5 hours only. For faculty, please see the faculty handbook for the faculty member’s school. For post-doc scholars, please see the post-doc handbook. Student workers are not eligible for paid sick time.

    Following the completion of the ninety (90) day trial period, benefits eligible,hourly non-exempt employees are eligible to use thirteen (13) days of earned sick time per year. Every year on the anniversary of the date of hire, thirteen (13) additional days are added to the hourly non-exempt employee’s earned sick time balance. Exempt Employees accrue sick time on a bi-monthly basis.

    Following the completion of the ninety (90) day trial period, salaried non-exempt and exempt employees are eligible to use up to twenty (20) weeks of earned sick time per year; sick time used is replenished based on a rolling calendar year, i.e., one year from the time used.

    Maximum Accrual: For all employee types, the maximum sick time balance an employee can accumulate is 100 days. There will be no accrual if already at the upper limit (700 hours).  Sick time is prorated for part-time and/or academic year employees based on the hours/months they are normally scheduled to work. The 20 week max is based on each employee’s actual regularly scheduled hours.  So 20 weeks for a 40 hour/wk person is a max of 800 hours.  If an employee’s regular hours are less than 35 or 40, their maximum accrual would be their regular scheduled hours times 20 – so, for example, a half-time employee at 17.5 hours could accrue a maximum of 350 hours.
    After an employee has been sick for three (3) consecutive work days, he or she may be required to provide a doctor’s note and be formally placed on a medical leave that may, in some cases, fall under FMLA. The University’s Leave Specialist should be contacted when an employee is out for more than three (3) consecutive work days. Under certain circumstances, a hourly non-exempt or exempt employee may be required to provide a doctor’s note for illnesses of less than three (3) consecutive work days. 

    Sick time can be used for doctor's appointments (although hourly non-exempt staff may not wish to use sick time 
    for a planned absence if trying to earn bonus days).  In order to help employees balance their family responsibilities, Tufts employees may apply up to ten (10) sick days (70 hours) annually from their accrued sick time to care for a relative of an employee. Family days are pro-rated for part time employees.  For the purposes of this policy, a "relative" is defined as a spouse, domestic partner, parent, child, sibling, grandparent, or grandchild of the employee or of the employee's spouse. Relatives also include “step” relationships such as stepchild and stepparent and in-law relationships, such as brother/sister-in-law, and mother/father-in-law.  

    Please visit Time Off and Leaves of Absence on AccessTufts and the Employee Handbook for information.

    NOTE when you are looking at Time Off Information: The monthly process to add Sick Time due at the hourly non-exempt employees' anniversary date is run on the 15th of each month, so the time will not appear exactly at the anniversary, but only after the process is run on the 15th of the month following the anniversary. See also Time Off Information and Time Off Tracking-Award and Accrual Process. For exempts, it's a rolling replenishment twelve months from time used.

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    paid time off, PTO, vacation, accruals, time off, sick, illness, domestic partner