TSS - Hiring a Temporary Worker-Agency

Hiring a Temporary Worker-Agency

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First Published  :Mon Mar 02 16:34:46 GMT 2015
Last Modified  :Wed Feb 05 13:24:29 GMT 2020
Last Published  :Wed Feb 05 13:24:29 GMT 2020
Summary :  Reference for all employees, staff, faculty and students who have inquiries about internal or external applications to Tufts as it relates to agency employment, contingency work, temporary work assignments and temporary hiring. Audience: All internal hiring managers and external workers wishing to be temporary workers at Tufts


Primary Information

    See also Hiring a Temporary Worker- Direct Payroll/Non-Agency

    Tufts Temps has created one standardized process to manage all temporary services and includes currently used agency contractors. Tufts Temps allows for a larger sourcing strategy for temporary help in all categories/levels of workers and uses one system to request, source and manage engagements, called Coupa CW.
    Managers who have not already registered to use the Tufts Temps service can do so by completing the Expense Authorization Form. The completed form should be submitted to TuftsTemps@tufts.edu ("Contingent Labor Request" in the Outlook Address book). Managers will enter new requests for contingent workers into Coupa CW. Active workers of third-party service providers will begin logging their time and expenses in the Coupa CW tool and Tufts University managers will approve them in the same system. Finally, billing will be managed through the Smart Track tool through report dashboards available.
    Attached please find a User Guide for Coupa CW to help you navigate the system. This User Guide can also be accessed on Tufts’ Skillport site. For more specialized training requests, please contact the Tufts Temps Help Desk at TuftsTemps@tufts.edu  ("Contingent Labor Request" in the Outlook Address book).
    For more information about hiring temporary workers and/or Tufts Temps, please visit FAQs about hiring temporary workers.

    In April 2018, a block was placed on PCards so that they can no longer be used to pay for Temp Help. If you had a Temp at that time and were paying via pCard, please contact John Homich in Purchasing to determine how payment can be made going forward (create an eReq and pay invoices via AP or transition the Temp to the TuftsTemps system).

    Note: Agency Temps are not eligible to receive a Tufts credit card (Travel or Pcard) and they can't access Tufts Temps system.  However they can obtain access to other systems such as EREQ, Marketplace, PeopleSoft and Apptricity as long as they are set up as a Financial POI {done through a new hire PAF}.  Visit the forms page for applications.

Related Information



    Contingent workers, temporary workers, temps, temporary hiring, hiring temps
    through agencies, agency temps, Metaprocure, MSP