If you plan to PAY an individual and are unsure if they should be paid via AP or Payroll, you must first ask "What are they Doing?"
1) If it is Compensation, for work being done, first, check whether they are already on the Tufts payroll. If an individual has an active job in PeopleSoft, any additional compensation for work being done must made through a supplemental PAF.
Even if they are not on the Payroll, but they are
Teaching a class as the primary faculty (giving grades) payment must go through payroll.Very rarely, if identified as an Independent Contractor/Consultant, a Staff/Faculty employee on payroll potentially could be paid though AP with the completion of the e-REQ which includes the questionnaire. The questionnaire has been designed to isolate and properly classify payees who may be paid through AP. In certain cases, selected responses will not allow you to continue in the e-req. process as your answers more than likely reveal a employee/employer relationship hat needs to be paid through Payroll rather than an Independent Contractor/Consultant relationship that can be paid through AP. Staff/Faculty on payroll who are paid through AP must be doing something completely unrelated to their regular work in order for this to apply. It is more likely to happen with Students, who may have a part time University job but also do a side job, consulting for a different University group (ex. Student worker in the Dining Hall does consulting work programming computers with TTS).
2) If it is Non-Compensatory
payments (example Payments to Study Participants
, Scholarships, Fellowships) are paid through AP regardless of whether the person is also an employee on Payroll. The employee must complete a W9.
If engaging an independent contractor, Tufts provides a Standard Contract Form
that departments can use. In most cases, it is the Purchasing department who is required to sign contracts. A W-9 is required for the contractor to be paid, if Tufts doesn't already have one on file.