TSS - LDAP, Online Directory, Email Address Updates

LDAP, Online Directory, Email Address Updates

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First Published  :Tue Apr 07 18:06:28 GMT 2015
Last Modified  :Wed Mar 23 18:19:04 GMT 2022
Last Published  :Wed Mar 23 18:19:04 GMT 2022
Summary :  Information about changing some information himself/herself online.

Response

Primary Information

    On the Tufts Directory, located on the Tufts Home Page, an employee can change some information (preferred first name, phone #, fax #, etc.) themselves. See “What information can be changed online?” at https://directory.tufts.edu/faq.cgi.  For full functionality and Search features in the Directory, you must be logged in. Otherwise, when you search Departments for example, not all information will show.

    Other employee information, such as Legal Name, Title, Department, Building and Campus, must be changed within the system of record.
    • either the HR system (in PeopleSoft after the Name Change form or a Personnel Event is completed). 
    • the Medical school database for Clinical Faculty (reach out via med-ofa@tufts.edu to Office of Faculty Affairs).
    • title changes for Faculty must be made in the Faculty Information System (FIS), as the PeopleSoft system is overridden by FIS in the Directory for Faculty Titles. The FIS is able to maintain a more specific and longer title than what PeopleSoft contains. You should reach out to the appropriate Office of Faculty Affairs
    Faculty Affiliations will only show the Primary Job and any Medical School Affiliations. Since other Affiliations cannot be listed, a compromise may be for the Faculty to have a Title change that best reflects the multiple Affiliations. However, please note that the "Display Title" in the Directory is limited to 250 characters. 

    Personal email preferences can be changed in eServe, however  business email address changes must be done by TTS (email address can reflect a Preferred Name and does not need to match the Legal Name in PeopleSoft so you can contact TTS directly for this).  Once TTS makes changes to the business email address, they will feed to the Tufts Directory.

    In cases of a Legal Name Change, TSS must make the change to the PeopleSoft HR/Payroll system and then the employee also must initiate a request with TTS to change the email. The Directory will automatically be updated with the new email once TTS makes the change.


     

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