TSS - Time Off Information and Time Off Tracking- Award and Accrual Process

Time Off Information and Time Off Tracking- Award and Accrual Process

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First Published  :Tue May 19 17:35:47 GMT 2015
Last Modified  :Mon Feb 14 18:54:13 GMT 2022
Last Published  :Mon Feb 14 18:54:13 GMT 2022
Summary :  describes the time off information system within eserve

Response

Primary Information

    Staff can view their accrued time and time taken within eServe (Employee Self Service).  In addition, a manager can view time off for their staff. Once logged into eServe, look for the Time Off Information tile on the Employee Self Service screen.
      
    Time Off Information is not to be confused with Time Entry & Time Off Tracking.  Time entry is the process by which hours are submitted for weekly payroll and records overtime and other types of time off (vacation sick, etc.). Time Off Tracking is the process by which authorized timekeepers record time off for exempt staff.  To obtain access to Time Entry/Time Off Tracking, an application must be completed.  

     
     Described below are some characteristics of the Time Off Information:
    • Time off is reported in hours, not days.
    • A monthly accrual process adds appropriate hours for vacation. Amounts vary based on a variety of factors.  Read more!
    • The system displays projected balances for vacation.  When the maximum balance for Vacation is approaching, the time will show in red.
    • Sick time accrual varies.  Non-exempt sick time is added on an employee’s anniversary but will not show in the system until the process is run (around the 20th of the month) following the anniversary date. Exempt sick time is added on a rolling basis (replenished 12 months from date used).  See more details here.
    • Personal days do not accrue/carryover; they are awarded July 1 and must be used by June 30.
    • Bonus days for attendance must be used one year from the employee anniversary date.
    • If an employee is hired, or returning to work from an unpaid leave, on or before the fifteenth (15th) day of the month, the employee will receive vacation credit for the month. If an employee is terminating, or going out on unpaid leave, on or after the fifteenth day of the month, the employee will receive vacation credit for the month. Upon completion of the trial period, employees receive vacation accrual retroactive to their first day of employment.

     

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Keywords

    time off, vacation time, accrued time, personal days, eServe, bonus time, sick time