Step by step instructions to complete an expense transfer form, which corrects a posted non-compensation entry.
Directions-To-Complete-An-Expense-Transfer
cost transfer instructions, how to complete, filling out expense transfer
Response
An Expense Transfer Form (aka Cost Transfer) is completed to correct a transaction already posted to PeopleSoft. When completing the document, the debit (or the +) is the funding source that is going to be charged once the correction has been processed. The credit (or the -) is the funding source from which the charge is being moved (or the original charged location). Debits and credits should net to zero. Please note that a charge can be moved in full, or in part. The expense transfer form is not used to make corrections to salary/benefits; only non-compensation transactions. Make sure the transfer form is signed by a responsible person for both funding sources; the signatures are at the bottom of the Form. Unsigned expense transfers will be returned to the originator. Here are instructions for a user to affix their digital signature.
Note: these directions apply to moving an expense, not revenue. If trying to adjust revenue that has been deposited, the signs would be reversed. However, if the revenue is a gift, you should first speak with your Advancement officer so it is re-booked properly.
IMPORTANT! If TSS receives an expense transfer which affects a grant, we will not process and will in turn send to the Post-Award office. Please visit their website for more details about expense transfer requirements.
